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Non-Returning UFA Student Reimbursements

How to submit a reimbursement request for a 2024/2025 UFA student who is not returning to the program, including deadlines and required steps.

This page is for parents seeking reimbursement for a participating 2024/2025 UFA student who is not returning to the UFA program. Odyssey will be accepting reimbursement requests until September 30th, 2025. All 2024/2025 UFA funds must be reconciled and rolled over by October 21st. Odyssey cannot process 2024/2025 UFA program funding requests after that rollover.

How to Submit a Reimbursement Request

  1. Contact Odyssey Support and provide: parent name and email address on the student's previous UFA account, student full name, and student date of birth.

  2. Receive student balance, reimbursement form, and reimbursement link from Odyssey Support.

  3. Complete the reimbursement form and collect all receipts into one ZIP file.

  4. Upload the student's reimbursement form and receipt ZIP file to the link provided by Odyssey Support.

  5. Allow up to four weeks for processing before being notified of the reimbursement decision.

Reimbursement Rules and Guidelines

One reimbursement request per student may be submitted. All purchases associated with the student must be recorded on the reimbursement form and included in the ZIP file.

Purchases must be dated between January 1, 2025 and June 30, 2025. Odyssey will not process reimbursements dated after the end of the 2024/2025 UFA program year because the student has not returned to this year's program.

All reimbursement requests will be governed by Odyssey's UFA program rules and guidelines. Odyssey cannot honor any pre-approvals or agreements made with the previous program administrator. Odyssey will follow program guidelines published in HB 455 as it is the most current section of Utah state code governing UFA.

⚠️Important: All non-returning student reimbursement decisions are final.

How to Complete the Reimbursement Form

  1. Collect and scan/photograph all receipts. Name each file and compile into one ZIP file.

  2. Fill out the admin section of the form with the information used under the previous program administrator.

  3. For each receipt, complete the admin section including the file name, date of purchase, vendor name, and total amount seeking reimbursement.

  4. Use the receipt to itemize the items seeking reimbursement.

  5. Repeat for all receipts until complete.

  6. Once the form is complete, upload it to the link provided by Support along with the ZIP file containing all receipts.

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