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How to Confirm Student Enrollments and Set Tuition & Fees for LA GATOR

Sofia A
Updated

This article is intended to help schools through the process of reviewing student enrollment requests and setting tuition and fees on the Odyssey School platform. 

 

Step 1: Log in and Access Enrollment Requests

  1. Log in to your Odyssey School Account.

  2. On the homepage, click [Accept Students], or expand the sidebar on the left and select [Review Students].


Step 2: Reviewing Student Enrollment Requests

  1. Navigate to the [Pending] section.
    • Please note that each section includes a [Download Students CSV] option for bulk viewing.
  2. Locate the student you wish to review and click the arrow on the right to expand their profile.
  3. Review the student’s age, grade level, and parent/guardian information.
  4. Evaluate the enrollment request
    • To Deny Enrollment: Click [Deny Student Enrollment] to move them to the Denied category, allowing the parent to select a different school.
    • To Verify Enrollment: Click [Verify Student Enrollment] to confirm their enrollment. This action moves them to the [Verified] section, allowing you to set tuition and fees.
       

Step 3: Option 1 - Setting Tuition and Fees Per Student

  1. Return to the homepage and click [Enter Tuition and Fees], or expand the sidebar and select [Tuition Fees].
  2. Go to the [Pending] section.
  3. Locate the student and expand their profile.
  4. Click [Set Tuition and Fees] and enter the total amount for the school year.
  5. Verify the amount and click [Add].
  6. The student moves to [Pending Payment], and the parent must approve or deny the amount in their Odyssey account.
    1. Once the parent confirms and pays, the student moves to [Payment Confirmed], and eventually [Paid Out].
    2. If the parent denies the amount, the student moves to [Payment Denied], allowing you to re-enter the tuition details.
    3. Please note: Tuition includes applicable fees and is split into quarterly payments.

Step 4: Option 2 - Setting Tuition and Fees in Bulk

  1. Download the [Sample Tuition CSV] from the top right corner.
  2. Fill in the required details, including Enrollment IDs (found in the [Students CSV] file).
  3. Save the file as a .csv format.
  4. Upload it by selecting [Upload Tuition CSV] in the Pending section.
  5. Ensure the amounts are correct before submitting.
  6. Once uploaded, students move to [Pending Payment], and the process continues.
     

Video Tutorial: LA GATOR School Enrollment Confirmation and Tuition Setting
Duration: 3:38 Mins

For a more detailed tutorial on the school selection, enrollment review, and tuition and fees process from both the parent and school perspectives, please visit Video Tutorial: LA GATOR Parent-to-School Enrollment and Tuition & Fees Process (Detailed Overview). 

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