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How to Confirm Student Enrollments and Set Tuition & Fees for LA GATOR

Andrea S
Updated

This article is intended to help schools through the process of reviewing student enrollment requests and setting tuition and fees on the Odyssey School platform. 

 

Video: 3:54 Min

 

Logging in to your School Account

  1. Log in to your Odyssey School Account.
  2. If you're a returning school, ensure you've selected the correct program year by using the program year filter at the top. 

  3. On the homepage, click [Accept Students], or expand the sidebar on the left and select [Student Enrollment & Fees].


Understanding the Student Enrollment & Fees section

You'll be taken to the Student Enrollment & Fees section for your selected program year. Here, you'll be able to review enrollment requests and set annual tuition and fees for the academic year. 


If you manage more than one school, you'll be able to select the school you want to work on by clicking on the school filter. 


You'll be able to see all active students. However, you can filter for specific statuses. For more information, please review this article: What Do The Filters and Statuses On My School Portal Mean?


You'll also be able to bulk download a CSV for each status or update students in bulk by uploading a CSV. For more information on bulk updating students, click on the CSV Upload Guide found in the portal. 




Reviewing Enrollment Requests

  1. Filter for students with an Enrollment Verification Pending status. 
  2. Locate the student you wish to review and click the arrow on the right to expand their profile.
     
  3. You may review the student’s age, grade level, parent/guardian details, and address. 
  4. Evaluate the enrollment request
    • To Deny Enrollment: Click [Deny Enrollment]. This will prompt you to [Confirm] the action. If you do, the student will move to the Inactive Enrollments category, and the parent will be prompted to select a different school.
    • To Verify Enrollment: Click [Verify Enrollment] to confirm their enrollment. This will prompt you to [Confirm] the action. If you do, the student will show as [Verified] in the logs. You'll then be asked to enter the tuition and fees. 
       


Entering Tuition and Fees Per Student

  1. Click [Enter Annual Tuition & Fees]. 
  2. Enter the total annual tuition amount for the school year. 

     
  3. Verify the amount and click [Submit Annual Fees].
     
  4. The student moves to a Pending Tuition Confirmation status. At this point, the parent must approve or deny the amount in their Odyssey account. 

    • Note: Confirming the tuition amount does not initiate the tuition payment. That is a separate process.  

      1. Once the parent confirms the tuition amount, the student moves to the Tuition/ Fees Confirmed status, and eventually, if they are approved and send a payment, you will see it in the Paid status for the respective quarter.
      2. If the parent denies the amount, you'll be prompted to re-enter the tuition details. 
  5. Please note: Tuition is split into quarterly payments.

Note: You may bulk update your students' tuition and fees by following the instructions in the CSV Upload Guide found in your School Portal's Student Enrollment & Fees section. 

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