Confirming Enrollments and Setting Tuition & Fees – Odyssey

Training Video

Watch the Training Video: TEFA Schools - Confirm Enrollment and Set Tuition/Fees

This video walks Texas schools through how to:

Confirm student enrollments
Set tuition and fees
Review parent confirmations
Upload tuition or enrollment information in bulk

How does a student appear in my Odyssey school portal?

A student will appear in your portal after:

The parent selects your school
The student receives a TEFA award notification
The parent ‘Opts In’ to the TEFA program

Once these steps are complete, the student will move to an ‘Approved’ status and appear in your dashboard.

Why can’t I see a student in my portal?

If you cannot see a student in your dashboard, the parent may not have completed all required steps yet.

Parents must:

Select your school
Opt in through their parent portal. Only awarded parents may Opt In.

Schools cannot confirm enrollment until the student is visible in the school portal.

How do I confirm a student’s enrollment?

To confirm enrollment:

Log in to your Odyssey school portal
Go to the Student Enrollment and Fees tab
Filter by Enrollment Verification Pending
Select the student
Click Verify Enrollment
Select Confirm

If a parent selected your school by mistake, you may choose Deny so the parent can select a different school.

What happens after enrollment is confirmed?

After enrollment is verified, schools must enter:

Annual tuition
Annual fees, including:
- Enrollment fee
- Registration fee
- Lunch/Meal fee
- Educational Services / Classes / Tutoring fee
- Academic Assessments fee
- Transportation fee

Only enter known annual fees at this time in addition to annual tuition. If you require the parent to pay ad-hoc fees during the school year, they will have the ability to do so once the school year begins.

Once submitted, the student status changes to Pending Tuition Confirmation.

The parent must then review and confirm the tuition and fees in their parent portal before a payment can be sent once the program year begins.

What fees can schools add?

Schools may add:

Tuition
Enrollment fee
Registration fee
Lunch/Meal fee
Educational Services / Classes / Tutoring fee
Academic Assessments fee
Transportation fee

Only enter known annual fees at this time in addition to annual tuition.

If you require parents to pay ad-hoc fees during the school year, they will have the ability to do so once the school year begins.

What happens if a parent disagrees with the tuition amount?

Parents can either:

Confirm the tuition and fees
Deny the tuition and fees

If the parent denies the amount, the school may update and resubmit the tuition and fee information.

When can families begin making payments?

Families may begin making payments after:

The school confirms enrollment
Tuition and fees are entered
The parent confirms the tuition amount
Program funding is distributed (when the program year begins in July)

Student funding distributions begin when the program year starts. Prior to the program year, parents can view their total award amount, but the funding will not be distributed until July!

Can schools upload enrollments and tuition in bulk?

Yes. Schools with large numbers of students may upload enrollment and tuition information using CSV files.

In the top right corner of the school portal, Schools can:

Download the enrollment CSV template
Download the tuition CSV template
Review the CSV upload guide
Upload completed CSV files through the Odyssey portal. This action will verify enrollments or set tuition in bulk.

What should schools do before the school year starts?

Schools should regularly log in to the Odyssey portal to:

Confirm student enrollments
Set tuition and fees
Review student statuses

Students cannot receive funding until enrollment is confirmed by the school.

Parents cannot pay tuition until tuition and fees are entered and confirmed.

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