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How to Assign Courses and Report Outcomes for Utah CCE Students

Melba
Updated

Schools participating in the Utah Course Choice Empowerment (CCE) Program can assign courses to verified students and report course outcomes directly in the Odyssey School Portal.

Courses and outcomes can be managed individually or in bulk.

Before you begin: 

Make sure you are working in the Utah CCE program in your Odyssey School Portal. CCE course assignments should not be completed under the Utah Fits All (UFA) program.

CCE Course Assignment and Outcomes Walkthrough Video

Before Assigning Courses

A student's enrollment must be verified before you can assign courses.

To check enrollment:

  1. Select the graduation cap icon in the School Portal.
  2. Open Enrollments.
  3. Confirm that the student's enrollment has been verified.

Once verified, the student will be available in the course module.

Assign Courses to an Individual Student

To assign courses:

  1. Select the book icon to open the course module.
  2. Find the student and select Assign Courses.
  3. Choose the appropriate courses from your school's course catalog.
  4. Review the student's total selected credits.
  5. Select Continue.
  6. Review the selections and select Confirm.

Odyssey automatically tracks the student's selected credits as you add courses.

Course Credit Limits

The maximum number of credits depends on whether the student also participates in the Utah Fits All (UFA) Scholarship Program:

  • Students without a UFA scholarship may receive up to 6 CCE credits.
  • Students with a UFA scholarship may receive up to 4 CCE credits.

The student's applicable credit limit is displayed in Odyssey. The system will update the credit total as courses are selected.

What Happens After Courses Are Assigned?

After you confirm the assignment, the courses will show as Pending while waiting for the parent or guardian to accept them.

A course assignment is not final until it has been accepted.

While a course is pending, you can manage the student's assignments as needed, including removing courses or assigning additional courses within the student's credit limit.

If a course is denied or removed, it can be reassigned when appropriate.

Assign Courses in Bulk

You can use a CSV file to assign the same course to multiple students at once.

To complete a bulk assignment:

  1. Open the course module and select Import CSV.
  2. Download the student list template provided by Odyssey.
  3. Select the course you want to assign.
  4. Prepare the CSV with the students who should receive that course.
  5. Upload the completed CSV.
  6. Follow the on-screen prompts to complete the assignment.

The downloaded template includes the information needed to identify each student, including their Enrollment ID and student name.

Important: Each upload should contain only the students you want to assign to the selected course.

Report a Course Outcome

Course outcomes should be reported after a confirmed course has been completed or when a student withdraws or does not attend.

For each course, select the appropriate Odyssey outcome:

  • Pass
  • Fail
  • Withdrew
  • Did Not Attend

Enter any additional grade information requested in the portal, if applicable.

Make sure you are reporting the outcome for the correct student and course before submitting it.

Report Outcomes in Bulk

Schools can also report outcomes for multiple students and courses using a CSV upload.

To report outcomes in bulk:

  1. Download the outcomes file from Odyssey.
  2. Locate each student and course in the file.
  3. Enter the required outcome information.
  4. Add the applicable course dates.
  5. Save the completed file as a CSV.
  6. Upload the file back into Odyssey and follow the on-screen prompts.

Depending on the outcome, the file may require:

  • Outcome
  • Course start date
  • Completion date
  • Withdrawn date, if applicable

Review the file carefully before uploading it to make sure each outcome is associated with the correct student and course.

Important Reminders

  • Make sure you are working in the Utah CCE program before assigning courses or reporting outcomes.
  • A student's enrollment must be verified before courses can be assigned.
  • Review the student's credit limit before confirming course assignments.
  • Assigned courses remain Pending until the parent or guardian accepts them.
  • Report outcomes only after the course has been accepted and the applicable outcome is known.
  • Always use the CSV template provided by Odyssey for bulk assignments and bulk outcome reporting.

For additional help, contact help.utah@withodyssey.com.

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