This article is intended for Missouri parents looking to place a reimbursement request.
All expense requests must adhere to the following guidelines. Any requests that do not meet the program criteria will be rejected.
Upload:
- Picture of receipt.
- If the item is a computer, tablet, or monitor:
- Upload a picture of the product and serial number typically located on the back of the device. This is used to verify that the item is still in your possession and has not been returned.
- For services, like before- and after-school programs, camps, or tutoring:
- Please include an official description of the service which reflects an academic or art-related component, the school name, and student name.
- Tutoring services reimbursement requests must include a copy of the tutor’s Missouri teaching certificate or the tutoring agency’s certificate or license (if not a statewide agency).
- For handwritten receipts:
- Vendor must write out their name and sign the receipt, as well as include the website or their business card.
All receipts must include:
- Vendor’s Name.
- Date of Receipt and For services, date of services.
- Name and description of item purchased or service provided.
- Proof of payment reflecting zero balance or payment method.
- For receipts involving Schools, the full name of the school and corresponding student must be on the receipt.
- For handwritten receipts the vendor must write out their name and sign the receipt, as well as include the website or business card of the vendor.
- Itemized cost of the item or service provided.
Types of requests not eligible for reimbursement (not an all-inclusive list):
- Sports-related activity or camp
- Sports equipment
- Clothing/uniforms
- Therapy
- Electronic equipment other than computer/tablet/monitor. The maximum monitor size is 26”.
- Computers are limited to one per student.
- Printers
- Field trips
- Travel
- Sales Tax
- Musical Instruments
Reimbursement Reminders:
- Be sure to enter the dollar amount that is applicable to the item directly. Do not include sales tax or other charges, such as late fees, with your reimbursement request.
- The reimbursement request must be one receipt per request.
- Ensure the expenses on the receipt fall between 7/1/2022-9/17/2024.
- Expenses incurred are for the student or student use.
- The reimbursement request along with the receipt should be one per student. For example, if you have two students attending an academic camp, submit one reimbursement request per student along with the supporting documentation.
- Each technology item is limited to one per student. If a tech item is purchased on the marketplace, this will go towards the tech limit. Consequently, any tech reimbursement request resembling a marketplace order will be denied.